Objectives

In this exercise, you will learn how to:

  • Create users in Monitor
  • Assign users to appropriate Security Groups
  • Understand the effect of multiple group assignments

Before you begin:
This exercise assumes that you have:

  1. Completed the steps in Creating Security Groups
  2. Admin access to Maximo Monitor

Users in Monitor must be assigned to one or more Security Groups to determine their access rights. The combination of these groups defines what features the user can see and interact with.

Step 1: Navigate to User Management

  1. Login to Monitor with an Admin user
  2. Go to Suite → Access and usage → Users

User Management Navigation

Step 2: Create a New User

  1. Click Create User

Create New User

  1. Fill in the required fields: User ID, Name, Primary email Create New User

  2. Password Select Custom Password to create password of your choice.
    Create New User

  3. Click Create & Continue to access to proceed to Security Group assignment

Create New User

Step 3: Assign Security Groups

In the "Authorize User" section, and Click on Selects groups:

Create New User

Create New User

  • For a readonly user, choose:
    • MONITOR_READ_ONLY
    • MAXADMIN (to view the pages getting data from Manage)
  • For a normal user, choose:
    • MONITOR_USERS
    • MAXADMIN (to view the pages getting data from Manage)

  • For a full admin, choose:

    • MONITOR_ADMIN
    • MAXADMIN (to view the pages getting data from Manage)

  • Search for MONITOR_DATA_RESTRICTION, security group created in the previous section and tick the selection

Create New User

  • Search for MAXADMIN and MONITOR_ADMIN security Group to enable the user to get the data from Manage, Monitor and Tick the Selection

Create New User

Click Save & exit

Create New User

Tip

Users can be assigned multiple groups. Both role-based permissions AND data restrictions from all assigned groups are combined automatically. This means a user will have access to resources allowed by ANY of their assigned groups.

Note

When you assign the MONITOR_DATA_RESTRICTION security group, the user will only see resources (Assets, Locations, Systems, etc.) that match the data restriction conditions configured in that group. This provides fine-grained control over which data the user can access.

Example User Assignments

Username Security Groups Assigned Effective Permissions
readonly_user MONITOR_READ_ONLY, MAXADMIN View-only Dashboard, no setup access
normal_user MONITOR_USERS, MAXADMIN Full Dashboard CRUD, no setup access
admin_user MONITOR_ADMIN, MAXADMIN Full access to Dashboard and Setup

Congratulations!
You've successfully created users and mapped them to appropriate Security Groups. Continue to the next step to Add Data Restrictions in Security Group